Travel

Travel Information

All travel must be approved by EMT-1. The CIC Global Travel team will work on all EMT-1 approvals. If you are accepted to present at the conference and/or invited to attend the conference as an attendee, we recommend you also obtain approval from your manager.

AIRFARE

Flight Timing
Plan to arrive in Las Vegas prior to 4:00 pm on June 16, 2025. The conference ends on June 19 at 1:30pm. Please book your return flight after 3:30pm. 

Air Travel
All air travel to CIC Global 2025 must be booked through our dedicated CIC Global Travel Team through the Registration Form on this site. This allows us to take advantage of negotiated airline discounts.  

Please do not contact CWT or your local travel agency for any CIC flight arrangements as they are not affiliated with CIC Global Travel team. This is a new process for CIC Global 2025.

When you fill in the Registration Form on this site you will be able to indicate your preferred flight arrival and departure information and our team will do our best to accommodate your requests.  

Ticketing Process
For a standard registration (without any personal pre- and post-extensions or special requests), our travel team from Creative Group Inc (@creativegroupinc.com) will reach out within five (5) business days of receipt of your registration form to book your air tickets. Special requests may take longer than five (5) business days to process.

Upon receipt of your requested air itinerary, you will have 24 hours to review and respond with any changes to the itinerary through email; otherwise, the flights are automatically ticketed. Once your airline ticket has been issued, you will be financially responsible for any expenses incurred by changing these flights and those expenses are considered personal expenses and will not be reimbursed.  

Airline tickets will not be re-issued until your personal credit card information has been received.  

Standard Air Tickets
Cadence will issue coach roundtrip tickets at the best fare and available routings on approved airlines only between your nearest major airport and Harry Reid International Airport (LAS). Alternate routes (connections within a two-hour time window) and alternate airports within a 50-mile radius will be considered. Surcharges for additional segments will be considered a personal expense and must be paid before the ticket is issued. Register and ticket early while the best options are available.  

Cadence travel policy restricts the number of employees that can travel together on the same aircraft. If you are seeking a particular flight time, it is best to register early early while the best options are available.

Changes that require re-issuing your ticket will be at your own expense, and Cadence will require a personal credit card payment before the ticket is re-issued. Personal charges cannot be expensed back to Cadence. 

Stopovers 
CIC Global Travel team can take a request on a stopover in San Jose, California in one direction. The stop must be requested when booking and cannot be added after the ticket has been issued. The stop must be for business purposes and must be authorized by your EMT-1. If there will be additional flight cost to make a stop in San Jose, the additional cost will be charged to your cost center.  Your cost center also must cover the other expenses related to the stopover, such as ground transportation, hotel accommodations, meals, etc. You are responsible for making all stop-over arrangements other than air.  

HOTEL

Encore at Wynn Las Vegas 
Address: 3131 Las Vegas Blvd S, Las Vegas, NV 89109

Cadence has secured a pre-paid room block for our conference attendees June 16-19. 

Your reservation at the Encore will begin on June 16 and end on June 19 for CIC.  

For international travelers, we understand that some of flights may not arrive in Las Vegas before 4:00pm.

Pre/Post Extension
If you are requesting different travel dates, you must get approval from your manager and forward it to cic-logistics@cadence.com. Arriving on June 15 is not covered by CIC unless there are flight timing restrictions. If you wish to arrive on June 15, you will need to book your hotel and pay for the night of June 15. Additionally if the flight arriving on June 15 is more expensive than arriving on June 16, the cost difference will be charged to your personal credit card.

If you are making a stop to San Jose before/after CIC for business reason, you will need to get an approval from your EMT-1 and forward it to cic-logistics@cadence.com

Our travel team cannot make your flight arrangement until we receive an approval email from your manager or EMT-1 for traveling on different dates.

GROUND TRANSPORTATION

CIC Global 2025 will provide Uber vouchers for round-trip transfers between Harry Reid International Airport (LAS) and Encore at Wynn Las Vegas. Vouchers will be valid on the program arrival date of Monday, June 16, and departure date of Thursday, June 19 only. You will receive more information the week before CIC Global 2025.  

If you arrive or depart outside of these dates, you will be responsible for your own ground transportation.